Southern Fulton School District

3072 Great Cove Rd

Warfordsburg, PA 17267

Board Meeting Minutes – July 15, 2008

Board Meeting Minutes

The Board of Directors of the Southern Fulton School District met for the regular board meeting at 8:00 p.m. on Tuesday, July 15, 2008, in the library of the high school at Warfordsburg. There was an Executive Session held prior to the Board meeting for a personnel and student issue. The following members were present:

Patrick Bard, Danny Crouse, Donald Whiteside, Edgar Yates, John McKee, Timothy Mellott, and Dwight Bard.

Also present were Ralph R. Scott, superintendent; Kendra Trail, elementary principal; Michael Shaw; facilities manager; Debra Schetrompf, business manager; and Betty Feagley, board secretary.

Visitors present were: Chanin Rotz Mountz from the Fulton County News, David Smith, Glenn Ward and Linda Souders.

1. The meeting was opened with prayer by Mr. Timothy Mellott and the Pledge of Allegiance led by Mr. Dwight Bard.

2. There was no student recognition.

3. Citizens’ participation. David Smith asked the board to consider doing something for the bus drivers to help offset the cost of the gas.

4. A motion was made by Mr. Danny Crouse and seconded by Mr. John McKee to approve the minutes of the June 24, 2008, Board Meeting with a revision.

Patrick Bard - yes Edgar Yates – yes

Danny Crouse – yes John McKee – yes

Donald Whiteside - yes Timothy Mellott – yes

` Dwight Bard - yes

“ 7 ” yes “ 0 ” members no. Motion carried.

5. Communications. There were two letters of resignation: one from Michael Johnson as elementary learning support teacher and one from Eric Poe as Band Music teacher.

6. A motion was made by Mr. Patrick Bard and seconded by Mr. Danny Crouse to approve the agreement with Chambersburg Hospital to provide physical therapy services for the 2008-2009 school year retroactive to July 1, 2008.

Patrick Bard - yes Edgar Yates – yes

Danny Crouse – yes John McKee – yes

Donald Whiteside - yes Timothy Mellott – yes

` Dwight Bard - yes

“ 7 ” yes “ 0 ” members no. Motion carried.

7. A motion was made by Mr. Donald Whiteside and seconded by Mr. John McKee to approve a Resolution for 403B Plan.

Patrick Bard - yes Edgar Yates – yes

Danny Crouse – yes John McKee – yes

Donald Whiteside - yes Timothy Mellott – yes

` Dwight Bard - yes

“ 7 ” yes “ 0 ” members no. Motion carried.

8. A motion was made by Mr. Donald Whiteside and seconded by Mr. John McKee to approve a 403 B plan as required by IRS regulations.

Patrick Bard - yes Edgar Yates – yes

Danny Crouse – yes John McKee – yes

Donald Whiteside - yes Timothy Mellott – yes

` Dwight Bard - yes

“ 7 ” yes “ 0 ” members no. Motion carried.

9. A motion was made by Mr. John McKee and seconded by Mr. Patrick Bard to approve to hire Lucy Lynch to provide nursing services for a Southern Fulton School District student per the terms of the Independent Contractor agreement at a rate of $25.00 an hour, contingent upon contract language approved by solicitor.

Patrick Bard - yes Edgar Yates – yes

Danny Crouse – yes John McKee – yes

Donald Whiteside - yes Timothy Mellott – yes

` Dwight Bard - yes

“ 7 ” yes “ 0 ” members no. Motion carried.

10. A motion was made by Mr. Donald Whiteside and seconded by Mr. Danny Crouse to approve the first reading of the following policies:

a. Policy 000, Local Board Procedures, Board Policy/Administrative Regulations

b. Policy 001, Local Board Procedures, Name And Classification

c. Policy 002, Local Board Procedures, Authority And Powers

d. Policy 003, Local Board Procedures, Functions

e. Policy 004, Local Board Procedures, Membership

f. Policy 005, Local Board Procedures, Organization

g. Policy 007, Local Board Procedures, Distribution

h. Policy 201, Pupils, Admission Of Students

i. Policy 601, Finances, Fiscal Objectives

j. Policy 602, Finances, Budget Planning

k. Policy 603, Finances, Budget Preparation

l. Policy 604, Finances, Budget Adoption

m. Policy 605, Finances, Tax Levy

n. Policy 606, Finances, Tax Collection

o. Policy 607, Finances, Tuition Income

p. Policy 608, Finances, Bank Accounts

q. Policy 609, Finances, Investment Of District Funds

r. Policy 610, Finances, Purchases Subject To Bid/Quotation

s. Policy 611, Finances, Purchases Budgeted

t. Policy 612, Finances, Purchases Not Budgeted

u. Policy 613, Finances, Cooperative Purchasing

v. Policy 614, Finances, Payroll Authorization

w. Policy 615, Finances, Payroll Deductions

x. Policy 616, Finances, Payment Of Bills

y. Policy 617, Finances, Petty Cash

z. Policy 618, Finances, Student Activity Funds

aa. Policy 619, Finances, District Audit

bb. Policy 621, Finances, Local Taxpayer Bill Of Rights

cc. Policy 622, Finances, GASB Statement 34

dd. Policy 626, Finances, Federal Fiscal Compliance

ee. Policy 814, Operations, Copyright Material

ff. Policy 906, Community, Public Complaints

Patrick Bard - yes Edgar Yates – yes

Danny Crouse – yes John McKee – yes

Donald Whiteside - yes Timothy Mellott – yes

` Dwight Bard - yes

“ 7 ” yes “ 0 ” members no. Motion carried.

11. A motion was made by Mr. Donald Whiteside and seconded by Mr. John McKee to approve the financial reports as presented.

Patrick Bard - yes Edgar Yates – yes

Danny Crouse – yes John McKee – yes

Donald Whiteside - yes Timothy Mellott – yes

` Dwight Bard - yes

“ 7 ” yes “ 0 ” members no. Motion carried.

12. A motion was made by Mr. Patrick Bard and seconded by Mr. John McKee to approve the payment of bills as presented.

Patrick Bard - yes Edgar Yates – yes

Danny Crouse – yes John McKee – yes

Donald Whiteside - yes Timothy Mellott – yes

` Dwight Bard - yes

“ 7 ” yes “ 0 ” members no. Motion carried.

13. A motion was made by Mr. John McKee and seconded by Mr. Danny Crouse to accept with regret the letter of resignation from Eric Poe as Band Music teacher.

Patrick Bard - yes Edgar Yates – yes

Danny Crouse – yes John McKee – yes

Donald Whiteside - yes Timothy Mellott – yes

` Dwight Bard - yes

“ 7 ” yes “ 0 ” members no. Motion carried.

14. A motion was made by Mr. John McKee and seconded by Mr. Danny Crouse to accept the letter of resignation from Michael Johnson as Elementary Learning Support teacher.

Patrick Bard - yes Edgar Yates – yes

Danny Crouse – yes John McKee – yes

Donald Whiteside - yes Timothy Mellott – yes

` Dwight Bard - yes

“ 7 ” yes “ 0 ” members no. Motion carried.

15. A motion was made by Mr. Timothy Mellott and seconded by Mr. John McKee to accept the administrative reports as presented.

Patrick Bard - yes Edgar Yates – yes

Danny Crouse – yes John McKee – yes

Donald Whiteside - yes Timothy Mellott – yes

` Dwight Bard - yes

“ 7 ” yes “ 0 ” members no. Motion carried.

16. A motion was made by Mr. Donald Whiteside and seconded by Mr. Danny Crouse to go into Executive Session for personnel reasons. VOICE VOTE, All in Favor. Motion Carried. Executive Session began at 8:40 p.m. and ended at 9:55 p.m.

17. A motion was made by Mr. John McKee and seconded by Mr. Donald Whiteside to table the hiring of a high school principal.

Patrick Bard - yes Edgar Yates – yes

Danny Crouse – yes John McKee – yes

Donald Whiteside - yes Timothy Mellott – yes

` Dwight Bard - yes

“ 7 ” yes “ 0 ” members no. Motion carried.

18. A motion was made by Mr. Danny Crouse and seconded by Mr. Donald Whiteside to adjourn the meeting. VOICE VOTE, All in Favor. Motion Carried.

The meeting adjourned at 9:56 p.m.